State Investigating Attendance Rigging Allegations By ECOT Whistleblower

Apr 25, 2018

Credit Ohio Public Radio

The state's largest online charter school operator is accused of deliberately manipulating student attendance data to defraud the state out of millions of dollars. 

The allegation against the now-closed Electronic Classroom of Tomorrow by a former employee is now part of a larger investigation. Ohio Public Radio's Andy Chow reports.  

Someone who used to work in the administrative offices of the Electronic Classroom of Tomorrow, also known as ECOT, told the state auditor’s office that school employees were asked to manipulate student data.


That order came from top ECOT officials. That’s according to Sandy Theis, a longtime critic of ECOT, who says she’s had meetings with this whistleblower.


Theis: “They openly talked about what they could do to get the highest number of attendance.”


ECOT has had a long dispute with the state education department over its attendance and student participation numbers.


In 2016 the state found that ECOT only had about 40% of the full time students they said they had. That resulted in a claw back of about $60 million.


According to Theis, the whistleblower says ECOT was trying to fabricate student participation in the next school year to boost it up to 80% of the full time students they originally reported.


Theis: “And even though ECOT was under fire for padding its attendance the department of education took ECOT’s word with these new numbers. When I saw that I thought this guy is on the money.”


The education department concluded in February that ECOT must return another $20 million because the school was still getting money for students it didn’t have in the 2016-17 school year.


Theis is saying, if ECOT did manipulate the data, then it owes the state much more.


Laura McNamara is a former assistant principal at ECOT and a vocal supporter of the school. She says she was in on several meetings with other ECOT officials when they were rolling out the new software that tracked student participation.


Chow: “At any point did ECOT officials ask you to manipulate or inflate it to make it look like students were doing more work than they were?”


McNamara: “Absolutely not, that never occurred.”


The software is known as ActivTrak. McNamara says there were meetings where ECOT officials were trying to figure out how to use ActivTrak to accurately follow student data. As McNamara puts it, counter to the whistleblower’s account, they had to make tweaks to make sure the software wasn’t over-counting hours.


McNamara: “ECOT worked hard to ensure that there was not duplicate time ever, that if a student worked 12-1 they got credit for one hour as opposed to if they were in five programs from 12-1 that they would get five hours.”


McNamara points out that, because of the school’s closure, there’s no incentive for her to protect ECOT.


But Theis says McNamara wouldn’t know about the alleged scheme.


Theis: “This whistleblower was pretty high up and these were conversations between a small group of higher ups inside ECOT.”


The former ECOT employee reported these allegations to the Ohio Department of Education and the auditor’s office. The latter says they are investigating the claim and they plan to report their findings by May 1.


The Ohio Department of Education did not offer a comment.


ECOT is now under the direction of a special master of the court because of pending litigation. That special master had no comment about the accusation adding that these events would have occurred before he took over.